Best Printer for Certificate Printing 2023 – Expert Buying Guide and FAQs

by Chris & Marry

A great certificate will help you throughout your life, in jobs and promotions. Having a well-written and properly printed certificate is way more important than you think. Bad quality or faded writings can instantly drop the credibility of your certificate.

The best printer for certificate printing will stand the test of time while maintaining the high quality of the certificates. Focusing on the hardware aspects of certificate printing, we'll help you figure out the most perfect one based on your preferences, so you print long-lasting certificates of excellent quality.

Best Printer For Certificate Printing
Best Printer For Certificate Printing

Comparison Chart Of Top Certificate Printers for Certificate Printing

Canon Office and Business MX922 All-In-One Printer, Wireless and mobile printing
Most Versatile
Canon Office and Business MX922 Printer
Price Check
  • Speed (black): 15ppm
  • ADF: Yes (35 sheets)
  • Functions: Print, Copy, Scan, Fax.
  • Compatibility: Wi-Fi, USB, AirPrint, Google Cloud Print, Mobile Device Printing.
Epson Stylus C88+ Inkjet Printer Color 5760 x 1440 dpi Print Plain Paper Print Desktop Model C11C617121
Epson Stylus C88+ Inkjet Printer
Price Check
  • Speed (black): 23ppm
  • Resolution: 5760×1440 DPI
  • Functions: Print
  • Type of Media: Plain paper, Card stock, Semi-gloss paper, Matte paper.
Canon Pixma iX6820 Wireless Business Printer with AirPrint and Cloud Compatible, Black, 23.0
Canon Pixma iX6820 Wireless Business Printer
Price Check
  • Speed (black): 14.5ppm
  • Resolution: 9600×2400 DPI
  • Size range: 4"x6" to 13"x19"
  • Compatibility: Wi-Fi, USB, AirPrint, Google Cloud Print, PPS, Ethernet.

What to Look for before You Buy a Certificate Printing Printers

There are several features you need to be aware of when buying the best printer for Certificate Printing. Here, we give a brief overview of what those are.

Detail Level

Depending on the type of certificates you are printing, the detail level could be important. That is especially true if printing color certificates with any kind of logo or complex graphics on them.

Therefore, you should look at the ink droplet sizes for a printer. The smaller the ink droplet size the printer can produce, the finer the detail and the better looking your certificate will be.

The Canon PIXMA iX6820 is capable of ink droplets as small as 1 picoliter, as is the Canon PIXMA MX922. Both can have their settings changed for larger droplets up to 5 picoliters when doing general printing.

However, if you don't need such fine detail, the Epson Stylus C88+ is an option for you, with a minimum 3 picoliter ink droplet.

Cartridge Configuration

If printing color certificates, it is better to go with a 4 to 5 cartridge configuration.

The Epson Stylus C88+ has a 4 cartridge configuration, while the two Canon printers we reviewed have a 5 cartridge configuration.

In the Canon's, the additional cartridge is a dye-based black cartridge. That means you will have two black cartridges and three color cartridges. The pigment-based black cartridge can be used for printing on normal paper (document work), while the dye-based black cartridge will give deeper blacks on other print media types such as glossy paper.


Both Canon models offer a high color printing resolution of 9600×2400 dpi. This should ensure great detail levels when using a high-definition image on certificates.

The Epson Stylus C88+ comes with a 5760×1440 resolution which is higher than most standard printers, and so long as the images you use are of high quality, you will not be dissatisfied with the end result.

Paper Handling

All the printers we have looked at can handle print media types beyond the standard paper. However, if you want to use a special media type like glossy paper, check the Canon and Epson branded paper prices.

Both brands work best with their own products, so your decision on which printer to buy could come down to calculating your ongoing costs.

Top 3 Best Printer for Certificate Printing: Reviews 2023

1. Canon Office and Business MX922 Printer - Link

Highlighted features

  • ADF enables dual-sided printing with 35 sheets.
  • 6 ink systems make certificates sharp and colorful.
  • Impressive printing resolution of 9600×2400 DPI.
  • Can also scan, copy and fax.

Canon has been in the electronics industry for a very long time now, and they're upgrading the printers to impressive standards with time. Their printers, like the Canon MX922, can print quickly and efficiently while also keeping the quality of the print at the highest level.

If you're printing large volumes of certificates in a short time, the MX922 can comfortably handle the pressure by printing 15 pages in a minute for you. This is way more efficient than other inkjet printers, and this efficiency is boosted more by the Automatic Document Feeder (ADF) feature.

Manually arranging the papers for certificates that have writings on both sides can be tiresome and time-consuming. The ADF makes it easier with the double-sided printing and scanning feature and saves you a lot of effort.

This inkjet printer provides great color quality with the CLI-251 XL ink tanks and printing at 9600×2400 DPI. You're in luck if your certificate contains colorful logos or designs, as these will stand out and make the certificate eye-catching. The PGI-250 Black ink tanks also enhance the sharpness of the writings.

Canon Office and Business MX922 All-In-One Printer, Wireless and mobile printing
Canon Office and Business MX922 All-In-One Printer, Wireless and mobile printing


  • High resolution 9600×2400 dpi printing resolution
  • Ink drop sizes as small as 1 picoliter
  • Dye-based black cartridge for printing on glossy paper
  • Printed certificates can last 300 years when stored properly
  • Can print borderless up to 8×10 inches
  • Compatible with both Windows and Mac


  • Very loud when printing
  • It takes up to 5 minutes to be ready to print
  • Canon Inks can be costly

2. Epson Stylus C88+ Inkjet Printer - Link

Highlighted features

  • DURABrite Ultra ink resists smudging and discoloration of certificate.
  • Can print in several different sizes, up to legal-sized paper.
  • Supports a wide variety of papers, like semi-gloss and matte paper.
  • Brilliant printing speed of 23ppm.

The Epson Stylus C88+ is the solution to your problems of certificates becoming smudged by ink, or discoloring and becoming faded. The DURABrite Ultra pigment ink cartridges produce vibrant colors over a wide CMYK spectrum, brightening up the colors on your certificates if any.

Moreover, the pigment-based ink brilliantly resists discoloration and fading quality. The ink doesn't smear or smudge either and prevents damage from water. This keeps your certificates in top quality and makes them look as good as new.

Although it doesn't come with the ADF feature, the C88+ can print much faster than our previous Canon printer, printing at a rate of 23 ppm.

You wouldn't need to change printers for printing certificates of different sizes; be it half-sized paper, or legal-sized paper, you can comfortably print certificates of several sizes.

Furthermore, the type of paper you use for your certificates won't cause you any trouble with this printer either. This color printer supports a huge variety of paper types, from card stocks to semi-gloss and matte paper.

Epson Stylus C88+ Inkjet Printer Color 5760 x 1440 dpi Print Plain Paper Print Desktop Model C11C617121
Epson Stylus C88+ Inkjet Printer Color 5760 x 1440 dpi Print Plain Paper Print Desktop Model C11C617121


  • 5769×1440 dpi printing resolution is better than standard printers
  • High speeds for an inkjet printer of 14ppm in color
  • Certificates can last 100 years stored in optimal conditions
  • Can print up to 44 inches in length
  • Borderless printing possible up to 8×10 inches


  • No wireless connectivity options
  • Requires regular calibration
  • The minimum ink droplet size is three picoliters

3. Canon Pixma iX6820 Wireless Business Printer - Link

Highlighted features

  • FINE printing technology enhances gradation and sharpness.
  • 1-picoliter technology provides excellent printing resolutions of 9600×2400 DPI.
  • Great range of compatibility with AirPrint, Google Cloud Print, and PPS.
  • Certificates can be printed in various sizes.

Invented in 1996, the Canon Pixma printer series has been coming with awesome printers with newer technology since.

The iX6820 is programmed with Full Photolithography Inkjet Nozzle Engineering (FINE) print head technology, which focuses on precise ejection and positioning of the ink droplets. This helps to enhance the gradation and details of your certificate.

Moreover, 1-picoliter technology and high-end inkjet technology deliver maximum resolutions of 9600×2400 DPI, making the certificates crisp clear.

This color printer can also help you print designs and symbols in the best colors possible with five ink tanks, showcasing the authenticity of your certificate.

Quality can make a printer so great; the printer becomes greater with its outstanding range of compatibility. You wouldn't need to go through the hassle of connecting to a PC, and conveniently print certificates from any Apple devices through AirPrint, and Google Cloud Print.

At a rate of 14.5 images in a minute, this amazing printer can deliver your certificates in several different sizes, from 4"x6" to the general 8.5"x11".

Canon Pixma iX6820 Wireless Business Printer with AirPrint and Cloud Compatible, Black, 23.0
Canon Pixma iX6820 Wireless Business Printer with AirPrint and Cloud Compatible, Black, 23.0


  • High 9600×2400 dpi color resolution
  • The minimum ink droplet size of 1 picoliter
  • Dye-based black ink option for printing on glossy paper
  • Prints borderless up to 13×19 inches
  • Handles paper types, including super high gloss
  • Multiple wireless connectivity options, including Apple AirPrint


  • Temperamental connection via Wi-Fi
  • Requires software downloads
  • It doesn't work with Linux

Buying guide for the Best Printer for Certificates

When it comes to choosing a printer for certificate printing, there are a few things you need to take into account in order to ensure that you get the best possible results. Here is a quick guide to help you choose the right printer for your needs:


The resolution of your printer will directly affect the quality of your printed certificates. Therefore, you need to make sure that your printer has a high enough resolution to produce clear and crisp images.

Printing Speed

Another important factor to consider is the printing speed of your printer. If you need to print large numbers of certificates in a short period of time, then you will need a printer that can handle high speeds.


Make sure that your printer is compatible with the computer or devices that you will be using to print your certificates. This way, you can avoid any compatibility issues that could occur.


Finally, you need to consider the cost of the printer itself. While some printers may be more expensive than others, they may also offer better features and capabilities. Therefore, it is important to compare the prices of different printers before making your final decision.

By taking these factors into consideration, you can be sure to find the best printer for your certificate printing needs.

How to Print a Certificate ?

If you need to print a certificate, there are a few things you'll need to do first. Make sure you have a printer that is able to print in color, as most certificates are printed in full color. You will also need some blank paper that is heavy enough to support the printing of the certificate.

Once you have those two things, you can begin the process of printing your certificate. The first thing you'll need to do is open up the document that contains the certificate. This could be a Word document, or it could be a PDF file. Once the document is open, take a look at the page setup options.

You'll want to make sure that the page orientation is set to landscape and that the margins are set to zero. This will ensure that the certificate prints out correctly. Next, you'll need to select the print option from the file menu. In most cases, you can simply click on the printer icon and then select the print option.

However, if your printer doesn't have a print option, you may need to go into the settings and enable it. Once the print dialog box appears, make sure that you select the correct printer and paper size. Then, click on the OK button to begin printing your certificate.

Benefits of Using a Printer for Printing Certificate

There are many benefits of using a printer for printing certificate.

Saving Time

One of the most important benefits is that it helps in saving time. With the help of a printer, you can print your certificates quickly and without any hassle. Moreover, it also helps in avoiding errors while printing the certificates.

Maintaining the Quality of the Certificates

Another benefit of using a printer for printing certificate is that it helps in maintaining the quality of the certificates. When you use a printer, you can be sure that the quality of your certificates will be maintained. This is because printers use high quality toners and inks to print the certificates. Furthermore, printers also ensure that the paper used for printing the certificates is of high quality.

Reducing the Cost of Printing the Certificates

Another benefit of using a printer for printing certificate is that it helps in reducing the cost of printing the certificates. When you use a printer, you do not need to spend money on buying new cartridges or paper. This is because printers usually come with their own cartridges and paper. In addition, printers also offer discounts when you buy in bulk. Thus, you can save a lot of money by using a printer for printing certificate.

Increasing the Speed of Printing the Certificates

Another benefit of using a printer for printing certificate is that it helps in increasing the speed of printing the certificates. When you use a printer, you can print your certificates at a much faster rate than when you use other methods. This is because printers have high speed processors that help in speeding up the process of printing the certificates. In addition, some printers also offer duplex printing which helps in printing both sides of the certificates at the same time.

Protecting the Environment

The last benefit of using a printer for printing certificate is that it helps in protecting the environment. When you use a printer, you do not need to waste any paper. This is because most of the printers nowadays come with recycling options. In addition, when you use a printer, you also help in reducing the carbon footprint of your organization. Thus, you can save the environment by using a printer for printing certificate.

Types of Printers for Printing Certificates

There are different types of printers that can be used for printing certificates. The most common type of printer is the inkjet printer. Inkjet printers are available in a variety of sizes and prices. They use ink cartridges that must be replaced periodically. Inkjet printers are typically the most affordable option for printing certificates.

Laser printers

Laser printers are another type of printer that can be used for printing certificates. Laser printers are more expensive than inkjet printers, but they tend to be faster and produce higher quality prints. Laser printers also do not require replacement cartridges as often as inkjet printers do.

Impact printers

Impact printers are another type of printer that can be used for certificate printing. Impact printers work by using an impact mechanism to transfer ink to the paper. Impact printers are typically slower than laser or inkjet printers and produce lower quality prints. However, they are still a viable option for printing certificates if speed and quality are not major concerns.

Thermal printers

Thermal printers are the final type of printer that can be used for printing certificates. Thermal printers work by using heat to transfer ink to the paper. Thermal printers are typically the fastest type of printer, but they produce lower quality prints than laser or impact printers. Thermal printers are also more expensive than other types of printers.

Important to Consider the Type of Printe

When choosing a printer for printing certificates, it is important to consider the type of printer that will best meet your needs. If speed and quality are not major concerns, an inkjet printer may be the best option. If speed is a concern, a laser printer may be the better choice. And if quality is the most important factor, an impact or thermal printer may be the best option. No matter which type of printer you choose, you can be sure that your certificates will look their best when printed on high-quality paper.

Expert Tips for Maintaining Your Certificate Printer for Best Printing

As someone who works with printers on a daily basis, I know that they require some TLC in order to keep them running properly. With that in mind, here are my top tips for maintaining your printer and keeping it in good working order:

1. Keep your printer clean

This may seem like an obvious one, but it's important to make sure that you regularly clean your printer (both the exterior and interior) to prevent dust and debris from building up and causing problems.

2. Use the right paper

Using the wrong type of paper can damage your printer or cause print quality issues, so be sure to use the right paper for your specific printer model.

3. Avoid using refilled ink cartridges

Refilled ink cartridges may be cheaper, but they can also damage your printer and affect print quality. Stick to using original cartridges from the manufacturer to avoid any issues.

4. Keep an eye on your ink levels

Allowing your ink levels to get too low can cause clogs and other problems, so make sure to keep an eye on them and replenish as needed.

5. Perform regular maintenance

Just like any other piece of machinery, printers need regular maintenance to function properly. This includes things like aligning the print head and performing firmware updates (if available).

By following these tips, you'll help ensure that your printer stays in good working condition for years to come. Do you have any other tips for maintaining a printer? Share them in the comments below!

FAQ about Printers for Certificate Printing

Which Paper Is Used for Printing Certificates?

Parchment paper is the best paper for printing certificates. It is a thick, durable paper that has a look associated with achievement as it is both classy and looks like some money has been spent on it.

Which Printer Will Take 300gsm Card?

We can't give you an exhaustive list here but can tell you to check a printer's specifications before buying to check if printing on a 300gsm card is possible.

Usually, for such a thick card, a printer will have an extra paper tray or slot for a thicker print media type, so as the usual input tray doesn't get damaged, and to ensure the risk of a jam is less.

Which Printer Can Print Thick Paper?

Of all the printers we have looked at, if you want to print on thick paper, the best option is the Canon Pixma iX6820.

This printer has been designed for doing more difficult work and is less likely to experience any technical problems when printing on a thicker print media type.

Buy them at Walmart, eBay, Etsy (limited quantity)

HP ENVY 6055e All-in-One Wireless Color Printer, with bonus 6 months free Instant Ink - Walmart, Etsy, Ebay

Epson EcoTank ET-4760 Wireless Color All-in-One Cartridge-Free Supertank Printer with - Walmart, Etsy, Ebay

HP OfficeJet Pro 9015e Wireless Color All-in-One Printer with bonus 6 months Instant ink - Walmart, Etsy, eBay

Canon Pixma iX6820 Wireless Business Printer with AirPrint and Cloud Compatible, Black, - Walmart, Etsy, eBay

HP OfficeJet Pro 7740 Wide Format All-in-One Printer with Wireless Printing, Works with - Walmart, Etsy, eBay

Conclusion for Certificate Printer Buyers

As you might've figured out, small but important features of a printer need to be looked into before deciding on the best printer for certificate printing. Certificates are our life achievements and can take us a long way.

Combining hours of comprehensive analysis, expert opinions, and checking out hundreds of reviews from real-time users, we've prepared a small helpful list of the printers we think will print the best certificates for you.

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About Chris & Marry

Chris and Mary fell in love with printmaking in college, and they've been exploring the art form ever since. They are experts in the field, and have written extensively about printer troubleshooting and printmaking. These days, they love to write about their experiences with printmaking and share tips with other artists. They are always learning new things about the art form, and they can't wait to see what the future holds for them as printmakers.

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