Best Printer for Notary Signing Agents: Reviews, Buying Guide and FAQs 2022

by Chris & Marry

How annoying is it when you need to print a huge number of loan documents but your printer's as slow as a tortoise?! As a signing agent, printing large volumes of vital loan documents is something you need to do every day, and not having a well-performing printer is a grave mistake.

The enormous range of features that printers come with can make it puzzling for you to choose the best printer for notary signing agents. What speed do you go for? Do you go for a laser printer or inkjet printer?

Well, there's no need for you to feel so lost because we've carried out a comprehensive analysis of the best printing devices for people like you, and today, we'll help you decide on the best printer for yourself.

Editor's Recommendation: Top Printers for Notary Signing Agents in 2022

Comparison Chart Of Top Printer for Notary Signing Agents in 2022

IMAGE PRODUCT
HP Color LaserJet Pro M283fdw Wireless All-in-One Laser Printer, Remote Mobile Print, Scan & Copy, Duplex Printing, Works with Alexa (7KW75A)
our Top Pick
HP Color LaserJet Pro M283fdw Laser Printer
  • Functions: Print, Scan, Copy, Fax
  • Paper Tray Capacity: 250 sheets
  • ADF: Yes
  • Connectivity: Wi-Fi, USB, Wi-Fi Direct, HP Smart Print app

Price Check
Canon LBP113w imageCLASS (2207C004) Wireless, Mobile-Ready Laser Printer, 23 Pages Per Minute, Black Canon ImageCLASS LBP113w (2207C004) Wireless Laser Printer
  • Functions: Print.
  • Paper Tray Capacity: 150 sheets
  • Maximum Print Volume: 1500 pages/month
  • Connectivity: Wi-Fi, USB, AirPrint, Google Cloud Print, Wi-Fi Direct.

Price Check
Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, DCPL2550DW, Amazon Dash Replenishment Ready, Black Brother Monochrome Laser Printer, DCPL2550DW
  • Functions: Print, Scan, Copy.
  • Paper Tray Capacity: 250 sheets
  • Toner Print Volume: 3000 pages
  • Speed: 36ppm

Price Check
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready Brother Compact Monochrome Laser Printer, HL-L2350DW
  • Functions: Print.
  • Duplex-printing: Yes.
  • Speed: 32ppm
  • Connectivity: Wi-Fi, USB, AirPrint, Google Cloud Print.

Price Check
Canon ImageCLASS LBP6030w (8468B003) Monochrome Wireless Laser Printer, Compact Design, White Canon ImageCLASS LBP6030w (8468B003) Laser Printer
  • Functions: Print.
  • Duplex printing: No.
  • Maximum Print Volume: 5000 pages/month
  • Speed: 19 ppm.

Price Check

Top 5 Best Printer for Notary Signing Agents: Reviews 2022

1. HP Color LaserJet Pro M283fdw Laser Printer | best laser printer for notary signing agents

The HP M283fdw is an excellent choice for notary signing agents because of the number of features it comes with. Apart from printing, you can conveniently copy, scan, and even fax documents using this laser printer.

This multifunctional printer can be incredibly efficient for you, as you can receive the loan documents through fax or scan them and directly start printing them.

Printing at a rate of 22 pages per minute (ppm), the laser technology of this printer produces a sharpened and clear output, which is essential for an official document.

HP focuses on increasing your work rate to a maximum. They've integrated the Automatic Document Feeder (ADF) feature with the ability to take 50 pages at a time.

This feature can save you lots of time and effort, as the printer can carry out various functions automatically, including printing on both sides of the sheet or duplex printing.

Official notary documents may have to be printed in various paper sizes. The HP Color LaserJet Pro keeps you covered from this aspect as well by supporting different paper formats, from legal-size to A4.

HP Color LaserJet Pro M283fdw Wireless All-in-One Laser Printer, Remote Mobile Print, Scan & Copy, Duplex Printing, Works with Alexa (7KW75A)
HP Color LaserJet Pro M283fdw Wireless All-in-One Laser Printer, Remote Mobile Print, Scan & Copy, Duplex Printing, Works with Alexa (7KW75A)

Highlighted features

  • Ability to copy, scan, and fax besides printing.
  • ADF feature takes 50 pages altogether, saving time and effort.
  • Decent printing rate of 22 ppm.
  • Supports printing on a wide range of paper sizes.

Cons

  • HP toner can be costly
  • Set-up instructions can be difficult to follow

2. Canon ImageCLASSLBP113w (2207C004) Wireless Laser Printer | best printer for signing agents

Ruling the electronics world from 1937, Canon has come with an amazing business laser printer that's perfect for loan signing agents. It prints at an efficient speed of 23 ppm, which is great for printing large documents quickly.

The monochrome Toner Cartridge 047 coupled with laser technology makes the written document clean and clear. The high-end technology also fuses the output perfectly with the paper and prevents the writings from smudging.

To make it even better, you can print a whopping 800 pages with the given toner and don't have to change the toner cartridge constantly after a few days.

The LBP113w can hold around 150 pages in its tray and has a maximum printing volume of 1500 pages a month! This impressive characteristic makes it even greater for notary agents since a huge amount of printing is required.

The Canon wireless printer is compatible with a wide range of connectivity options. It's easily compatible with AirPrint and Google Cloud Print; you can directly print important documents from your Apple or Android device.

Canon LBP113w imageCLASS (2207C004) Wireless, Mobile-Ready Laser Printer, 23 Pages Per Minute, Black
Canon LBP113w imageCLASS (2207C004) Wireless, Mobile-Ready Laser Printer, 23 Pages Per Minute, Black

Highlighted features

  • The Toner Cartridge 047 can print around 800 pages.
  • Great compatibility with AirPrint and Google Cloud Print.
  • Holds 150 pages in the paper tray at a time.
  • 23 ppm speed makes it very efficient.

Cons

  • Low recommended monthly duty cycle
  • Wireless connection is weak

3. Brother Monochrome Laser Printer, DCPL2550DW | dual tray laser printer for notary

Wouldn't it be great for you if could print more than 10 average loan documents in under a minute? The Brother L2550DW printer brings you just that with its amazing printing speed of 36 ppm! You can print also print large documents in a very short time.

The huge paper tray lets you work with half a ream of paper at a go, enabling you to print in a flow without having to refill the paper tray from time to time.

You can boost your efficiency, even more, using the ADF tray of the printer, which can work with 50 sheets at a time, and helps to print on both sides of the paper if required.

You can conveniently create multiple copies of the legal documents using this Brother device, as it also functions as a scanner and a copier, hugely increasing productivity.

The L2550DW's compatibility to work with different sizes of paper, like the legal-sized paper, letter, and A4s makes it even more useful for legal purposes in the notary.

Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, DCPL2550DW, Amazon Dash Replenishment Ready, Black
Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, DCPL2550DW, Amazon Dash Replenishment Ready, Black

Highlighted features

  • Handles half a ream of paper in the paper tray, leading to lesser refills.
  • ADF feature enables double-sided printing and scanning.
  • Also works a copier and scanning machine.
  • Prints on various sizes of paper, like legal-sizes and letter-sizes.

Cons

  • Small LCD
  • Disconnects from wireless network when sleeping

4. Brother Compact Monochrome Laser Printer, HL-L2350DW | best printer for loan documents

Brother laser printers produce outputs of the best and sharpest quality; the L2350DW is no different! It will print as many as 32 pages for you in the blink of an eye, and bring super-fast efficiency to your work.

Like the previous Brother printer, this monochrome printer supports 250 pages in its paper tray and duplex printing, leading to lesser refills.

You can print documents endlessly without any worries of replacing the toner since the one they provide with this printer, the TN760 can comfortably print around 3000 pages without any loss in color or quality whatsoever.

This laser printer is programmed with smart features that will alert you you're your toner is dying; it can even order toner from Amazon automatically, which can be a huge help for you amid your busy schedule.

Printing can be conveniently done by AirPrint, Brother iPrint, and Google Cloud print as well. Furthermore, you can control the printer functions using voice commands with Alexa as well!

Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready

Highlighted features

  • Toner TN760 can print up to 3000 pages at high-quality.
  • As many as 32 pages can be printed in a minute.
  • The smart feature alerts you in low toner levels, and can automatically order.
  • Alexa enables controlling printer functions with voice commands.

Cons

  • Won't allow 3rd party toner cartridges
  • Installation via CD

5. Canon ImageCLASS LBP6030w (8468B003) Laser Printer

A stunning maximum printing volume of 5000 pages a month sets the Canon LBP6030w a class apart from the other dual tray printers. This ability to print such a huge amount of paper makes it a great laser printer for notary signing, as high volumes of hassle free printing are needed to be done daily.

If you're working with documents with one page only, you can print them in as little as 8 seconds! The printer overall prints 19 pages in a minute. Even though it's not the highest printing speed, it maintains efficiency in your work.

The Cartridge 125 toner in this LBP6030w laser printer can print an incredible 1600 pages at maximum quality. You can work without having to be concerned about changing the toner frequently.

This dual tray printer for notary signing comes with foldable trays, which you can easily customize to fit the size of paper you're using. On this laser printer legal and letter, both sizes of paper are supported along with A4, A5, and executive-size papers.

Canon ImageCLASS LBP6030w (8468B003) Monochrome Wireless Laser Printer, Compact Design, White
Canon ImageCLASS LBP6030w (8468B003) Monochrome Wireless Laser Printer, Compact Design, White

Highlighted features

  • Can print a maximum of 5000 pages/month.
  • The first page can be printed in less than 8 seconds.
  • Double trays can fold out and fit a wide range of paper sizes.
  • Cartridge 125 toner can print in high-quality up-to 1600 pages.

Cons

  • Not easy to use with Apple products
  • Less than 20ppm print speed

Buying Guide for the Best Printer For Notary Signing Agents

Notary signing agents need a fast printer that can handle a lot of work and also deliver a professional-looking document. In this buying guide, we look at the features that will help you in your work.

Professional-looking documents require sharp text. Yes, the 600×600 dpi printers we have recommended will print a good, clear document, but for that bit extra that helps you stand out above the competition, consider going for a printer that offers 2400 dpi when printing in black.

If that idea sounds good to you, then your options come down to the Brother DCP-L2550DW or the Brother HL-L2350DW. Both outstanding printers that give you a little bit more than the others we listed.

As a notary signing agent, you have a lot of printing to get done, and you don't want an inefficient printer eating into your work time. That's why we have recommended a range of laser printers, as these get print jobs done quickly.

Should speed be your priority, then the top 3 printers you can get for speed are:

  1. Brother DCP-L2550DW - 36 pages per minute
  2. Canon imageCLASS LBP113w - 23 pages per minute
  3. HP Color LaserJet Pro m283fdw - 22 pages per minute

Clearly, the Brother DCP-L2550DW is the fastest printer by far; however, that speed is only in monochrome.

If you require a fast printer with black and color printing, you require the HP Color LaserJet Pro m283fdw. Its 22ppm speed is for both types of print job.

Input Trays

Legal work can require printing documents that have different size pages or different paper types within one document.

If you print such type of work, it is better to have a printer with two input trays. Having two trays will allow you to load the printer up with two paper types, meaning you won't need to change what is loaded constantly. The printer can simply select the paper it requires. Therefore, the HP Color LaserJet Pro M283fdw becomes a highly desirable option with its two trays.

Another reason the HP Color LaserJet Pro is a great printer is the 250-sheet paper input capacity. This capacity is matched by the Brother DCP-L2550Dw, and the Brother HL-L2350DW.

The Canon printers on our list come with a 150-sheet input capacity.

Monthly Duty Cycle

By a huge margin, the printer that you can work the hardest is the HP Color LaserJet Pro M283fdw with a monthly duty cycle of 40,000 pages. Nothing else comes close. Therefore, if you are extremely busy or, multiple users in an office will use the printer, this is the one for you.

Both Brother printers we review allow for a maximum of 15,000 pages per month. However, you could start experiencing issues after 2000 pages as this is the recommended limit.

Types of Printers For Notary Signing Agents

As a Notary Signing Agent, you will need to have a printer that is capable of printing documents in a variety of formats. Depending on the type of document you are printing, you may need a different type of printer. Here are some of the most common types of printers used by Notary Signing Agents:

1. Inkjet Printers

Inkjet printers are the most common type of printer used by Notary Signing Agents. They are typically less expensive than other types of printers and can print documents in a variety of colors.

2. Laser Printers

Laser printers are more expensive than inkjet printers, but they offer several advantages. Laser printers can print documents faster than inkjet printers and produce sharper images.

3. Thermal Printers

Thermal printers are used to print documents that will be faxed or scanned. Thermal printers use heat to produce images, so they do not require ink or toner.

4. Mobile Printers

Mobile printers are small, portable printers that can be used with a laptop or other mobile device. Mobile printers are ideal for Notary Signing Agents who need to print documents while on the go.

5. All-in-One Printers

All-in-one printers are versatile devices that can print, scan, and fax documents. All-in-one printers are a good choice for Notary Signing Agents who need to be able to perform all of these tasks.

When choosing a printer for your business, it is important to consider the type of documents you will be printing. Different types of printers are better suited for different types of documents. Be sure to choose a printer that is capable of printing the types of documents you will be working with.

Benefits of Using a Printer as a Notary Signing Agent

A printer can be a great resource for notaries who need to print documents or notarize them. Printers can print high-quality copies of documents, which can be used to create a professional appearance for a notary signing agent. Additionally, printers can often times provide discounts to notaries who use their services frequently.

Some notaries may feel that they do not need a printer in order to perform their duties, but having one can be extremely beneficial. Notaries who use a printer as a resource can save time and money while providing a professional appearance for their clients.

FAQs about Printers for Notary Signing Agents

What supplies do you need as a notary signing agent?

As a notary signing agent, you'll need to have certain supplies on hand in order to perform your duties. Here's a list of the essential items you'll need:

  • A current and valid notary commission
  • A surety bond
  • A journal of notarial acts
  • An embossing seal
  • Notarial certificates
  • Any other forms or documents required by your state's laws

With these supplies, you'll be able to properly notarize any documents that come your way. Be sure to keep them all in good condition and in an easily accessible place so that you can always be prepared to do your job.

What's the difference between a notary and a signing agent?

Notaries and signing agents are both professionals who can help you with the paperwork involved in a variety of transactions. Here's a quick overview of the main differences between the two:

Notaries are required by law to be impartial witnesses to the signing of documents. This means that they cannot give legal advice or recommend a course of action. Signing agents, on the other hand, are not bound by this same rule.

Notaries are also required to keep a record of all the documents they witness being signed. Signing agents are not required to do this.

Finally, notaries typically charge by the hour, while signing agents typically charge a flat fee per document.

So, if you need someone to simply witness the signing of a document, a notary will suffice. But if you need someone to help you with the paperwork involved in a transaction, and give you advice along the way, a signing agent is probably your best bet.

Best Printer For Notary Signing Agents
Best Printer For Notary Signing Agents

Are notary signing agents in demand?

Yes, notary signing agents are in high demand. The businesses and marketplace are growing all around us, with transactions and loan agreements taking place at an increasing level every day.

Signing agents are essential in these loan agreements, and once you get a good number of clients, it can become a huge source of income.

If you're considering becoming a NSA, now is a great time to do so. Not only is there high demand for NSAs, but many states have temporarily waived the requirements to become one. This means that you can become a NSA without having to pass a state-specific exam or take a course on notary laws.

If you're ready to become a NSA, the first step is to find a reputable company that offers NSA training and certification. Once you've completed the training, you'll be able to start offering your services to clients in need.

Buy on Etsy, Walmart, eBay (subject to availability)

Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper - Walmart, Etsy, eBay

Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, - Walmart, Etsy, eBay

Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided - Walmart, Etsy, Ebay

Pantum M6802FDW Wireless Monochrome Laser Printer Scanner Copier Fax All in One, Wireless - Walmart, Etsy, Ebay

imageCLASS MF269dw - All-in-One, Wireless, Mobile-Ready Laser Printer, with Duplex - Walmart, Etsy, Ebay

Brother Business Color Laser Printer, HL-L8360CDWT, Wireless Networking, Automatic Duplex - Walmart, Etsy, Ebay

Brother Inkjet Printer, MFCJ6945DW, INKvestmenttank Color Inkjet All-in-One Printer with - Walmart, Etsy, eBay

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant - Walmart, Etsy, eBay

Epson WorkForce Pro WF-7820 Wireless All-in-One Wide-format Printer with Auto 2-sided - Walmart, Etsy, eBay

Conclusion for Notary-Signing Printer Buyers

Working as a notary signing agent can become very convenient and comfortable if you have a good printer by your side. Printing out important documents is a safer and simpler method for you and your client.

While the best printer for notary signing agents can make your life easier, the wrong printer can truly mess your experience up. To save you from all those troubles, we've brought to you a list of the most perfect printers for your job, and help you make the right choice in choosing your printer.

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About Chris & Marry

Chris and Mary fell in love with printmaking in college, and they've been exploring the art form ever since. They are experts in the field, and have written extensively about printer troubleshooting and printmaking. These days, they love to write about their experiences with printmaking and share tips with other artists. They are always learning new things about the art form, and they can't wait to see what the future holds for them as printmakers.

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